District Notices (Required)

Last Updated: 1/13/2021 5:31 PM

Required Publications

FERPA - Notice for Directory Information

The Family Educational Rights and Privacy Act FERPA) and Ohio law generally prohibit the disclosure of personally identifiable information from students’ education records without prior consent. An exception exists in both federal and Ohio law to allow publishing directory information in places such as the yearbook, honor roll, graduation program or sports rosters. “Directory Information” is information generally not considered harmful or an invasion of privacy if released. The following can be designated as directory information:  student’s name, address, telephone number, email address, date and place of birth, dates of attendance, grade level, sports participation, degrees, honors, awards and weight/height of members of athletic team participants.

If you do not want Fairfield Local School District to disclose directory information from your child’s education records without your prior written consent, you must notify the District in writing by September 1st

FERPA - Notice of Rights

The Family Educational Rights and Privacy Act  affords parents and students who are 18 years of age or older ("eligible students") certain rights with respect to the student's education records.  These rights are:

· The right to inspect and review the student's education records within 45 days after the day the Fairfield Local School District (“School”) receives a request for access.

· The right to request the amendment of the student’s education records that the parent or eligible student believes are inaccurate, misleading, or otherwise in violation of the student’s privacy rights under FERPA.

· The right to provide written consent before the school discloses personally identifiable information (PII) from the student's education records, except to the extent that FERPA authorizes disclosure without consent.

Child Find Policy

The Fairfield Local School District’s adopted Child Find Policy requires that all children below twenty-two (22) years of age residing within the district, who have a  disability regardless of the severity of the disability, and who are in need of special education and related services are identified, located, and evaluated in accordance with all federal regulations and state standards.

For children birth through age two, a disability means that a child has a behavior, cognition, communication, physical development, sensory development and/or social or emotional development deficit.

For children age three through five years of age, a disability means that a child has a documented deficit in one or more of the following areas: communication skills, hearing abilities, motor functioning, social emotional/behavior functioning or vision abilities.

For school-age children, a disability means a person having one or more conditions such as autism, developmental handicap, hearing handicap, multi-handicap, orthopedically and/or other health handicaps, emotional/behavior handicap, specific learning disability, traumatic brain injury or vision handicap.

If you are aware of a child who you think may have a disability, contact the Special Education Director at 937-780-2977

Nondiscrimination Statement

The US Department of Agriculture prohibits discrimination against its customers, employees and applicants for employment on the basis of race, color, national origin, age, disability, sex, gender identity, religion, reprisal and where applicable, political beliefs, marital status, familial or parental status, sexual orientation, or all or part of an individual’s income is derived from any public assistance program, or protected genetic information in employment or in any program or activity conducted or funded by the Department. (Not all prohibit basis will apply to all programs and/or employment activities.)

If you wish to file a Civil Rights program complaint of discrimination, complete the USDA Program Discrimination Complaint Form, found online at http://www.ascr.usda.govcomplaint_filing_cust.html, or any USDA office, or call (866) 632-9992 to request the form.  Send your completed complaint form or letter to us by mail at US Department of Agriculture, Director, Office of Adjudication, 1400 Independence Avenue, S.W., Washington, DC 20250-9410, by fax (202) 690-7442 or email at program.intake@usda.gov.

Individuals who are deaf, hard of hearing or have speech disabilities may contact USDA through the Federal Relay Service at (800) 877-8339; or (800) 845-6136 (Spanish).   USDA is an equal opportunity provider and employer.

Federal Funding - 2020-21 School Year
The Fairfield Local School District will receive federal funding through the following student programs for the 2020-2021 school year:

Title I - School-Wide Assistance
Title II-A - Improving Teacher Quality
IDEA - Early Childhood Special Education
IDEA-B - Special Education
Title IV - Student Support & Academic Achievement
ESSER - Elementary and Secondary School Emergency Relief Fund
Free & Reduced Lunch Program

The Consolidated Application for the 2020-2021 school year has been prepared and electronically submitted to the Ohio Department of Education.  Any parent, guardian, or other individual interested in reviewing the application should call Fairfield Local Schools at 937-780-2221 to schedule a review appointment.

Locker Ownership
Under ORC 3313.20, "all lockers are the property of the Board of Education and lockers and their contents are subject to random search at any time without regard to whether there is reasonable suspicion that any locker or its contents contains evidence of a violation of a criminal statute or a school rule."



Fairfield Local Schools have adopted Ohio’s mandated Gifted Child Plan, which will standardize identification procedures throughout the state and will identify students with advanced learning needs in the areas of:

Superior Cognitive Ability

Specific Academic Ability

Creative Thinking Ability

Visual or Performing Arts


If you think your child would qualify for one of these programs, talk to the Director of Curriculum and Gifted Services by calling 937-780-2977.



In accordance with the requirements of the federal law, programs supported by Title 1 funds must be planned and implemented in meaningful consultation with parents of these students being served. 

This includes (but is not limited to):

  1. Establishment of a written policy of expectations for the involvement of such parents in the education of their children, including annual evaluation of this policy in improving the quality of schools.
  2. Provide parents of participating students with information, in both written form at meetings that explains curriculum, assessments, and expected proficiency levels. 
  3. Develop a school-parent compact that outlines how the school staff, the parents and the student will share the responsibility for academic improvement. 
  4. Address the importance of on-going parent/teacher communication.


A complete copy of the above policy #2261.01 may be received by contacting the superintendent or building principal.



In accordance with the requirement of Federal Law, each school receiving Title 1 funds must notify parents that they may request specific information on the qualifications of the student’s classroom teachers. Parents shall be provided information on the level of achievement of their child/children on the required state academic assessments and timely notice if the student is assigned to a teacher who is not “highly qualified.” A complete copy of the above #2261.02 may be received by contacting the superintendent or building principal.



The Board of Education respects the privacy rights of parents and their children.  No student shall be required without prior written consent of his/her parents, to participate in any surveys, analysis, or evaluation associated with a school program or the District’s curriculum in which the primary purpose is to reveal political, religious, sexual, or illegal affiliations or beliefs, legally privileged relationships or income. Parents have the right to inspect, upon request; a survey or evaluation created by a third party before the survey or evaluation is administered or distributed by the school to the student. Parents have the right to inspect upon request any instructional material used as part of the educational curriculum of the student.  This does not include academic tests or assessments. A complete copy of the above policy #2416 may be received by contacting the superintendent or building principal. 



The Board of Education recognizes that students possess not only their right to an education but many of the rights of citizenship as well.  In providing students the opportunity for an education to which they are entitled, the Board shall attempt to offer nurturing, counseling, and custodial care appropriate to their age and maturity.  Attendants to these rights afforded to each student, however, are certain responsibilities, which include respect for the rights of others, obedience to proper constituted school authority, and compliance with the guidelines and rules of the district. A complete copy of the above policy #5700 may be received by contacting the superintendent or the building principal.